Office Administrator

Please Quote Reference Number 13683

• Varied admin role supporting a busy electrical & servicing team
• Flexible hours - full-time preferred, but 4-day week considered
• Established, highly successful and forward-thinking company

Aotea Electric Marlborough is well respected within the Marlborough. We enjoy working with a variety of clients covering domestic, industrial and commercial sites. We specialise in Electrical, HVAC, Fire, Security and Solar.

We are currently looking for a proactive, organised, and friendly Office Administrator to join our close-knit team.

This is a hands-on role where no two days are quite the same. You'll be the go-to person for a wide range of administrative duties, supporting the smooth operation of our branch.

Key Responsibilities:

• Answering phones and managing incoming job requests via email
• Creating and updating jobs in Upvise and Workbench
• Data entry of supplier invoices and purchase orders
• Managing accounts receivable/payable and daily bank reconciliation in Xero
• Sending monthly statements and following up on overdue accounts
• Setting up new customers and staff across multiple systems (Xero, WB, Upvise, Assura)
• Supporting Health & Safety administration via Assura
• Coordinating staff training, PPE, and uniforms
• Overseeing vehicle records and checks via Track It
• Uploading documents and invoices to external portals
• General office duties including stationery orders and filing

We are looking for someone who can demonstrate:

• Strong administration background and attention to detail
• Proficiency in Xero and confidence working across multiple platforms
• Great communication skills - both written and verbal
• Friendly phone manner and professional presentation
• Ability to prioritise tasks and work independently
• A proactive attitude and willingness to support wherever needed

In return, we can offer you:

• A stable and supportive team environment
• Flexibility - ideally full-time, but we're open to a 4-day week for the right person
• Variety - no boring days here!
• A long-standing, reputable company that values its people

Submit your application online with an up to date CV and covering letter.

Applicants will need to be a NZ Citizen, Permanent Resident or currently be living in NZ on an open work visa with no restrictions.

This position is based in our Blenheim Office. Please Quote Reference Number 13683