Office Administrator
| Company | Farmhouse Preschool and Nursery |
| Location | Horowhenua, Manawatu / Whanganui |
| Pay & Benefits | Discounted Childcare if applicable |
| Listed | Mon 20 Jul, 7:38 am |
| Type | Full time, Permanent |
About the Role:
As the first point of contact for families and visitors, you'll play a key role in creating a warm and welcoming experience while supporting the smooth day-to-day operation of the centre.
Working closely with the Centre Manager, you'll manage a variety of administrative responsibilities, including enrolments, parent accounts, bookings, communications, and compliance requirements. This is a varied role where no two days are the same, and from time to time you'll also have opportunities to support our tamariki in the classroom.
This is a role for someone who enjoys solving problems, building strong relationships and making systems and processes work better. You'll bring experience, initiative and a practical approach, helping our service deliver a consistently high standard of administration and parent, whanau and caregiver support.
This is a permanent position working 30 hours per week, Monday to Friday, from 7.00am – 1.30pm.
This role is based in an early childhood learning service in Levin, Manawatu.
Why Us?
At Farmhouse Preschool and Nursery, we're passionate about giving tamariki the very best start in life. Behind every great centre is a strong support team, and our administration role plays an important role in helping our centre to succeed.
You'll join a collaborative organisation that values practical thinking, continuous improvement and strong relationships. You'll have the opportunity to contribute ideas, work alongside experienced colleagues and make a genuine difference to the way our centre is supported. As we provide early learning and care for families, there is plenty of contact and connection with parents, whanau and caregivers, so a confident friendly person who enjoys connecting with people is important.
What we are looking for
• Excellent communication and customer service skills.
• A friendly, approachable, and professional manner.
• Strong organisation skills and attention to detail.
• Experience with administration, accounts, and record management.
• Confidence using Microsoft Word, Excel, Outlook, Discover Management System and Teams.
• The ability to work independently and as part of a large team.
• A genuine passion for supporting tamariki, families, and whanau.
• Enjoy helping others and building positive working relationships.
• Take pride in finding practical solutions and improving the way things are done.
• Are organised, proactive and able to manage completing priorities.
• Enjoy balancing day-to-day operational support with continuous improvement.
What you'll be doing
This is a varied role where no two days are quite the same.
Your work will include:
• Working alongside the Centre Manager across a wide range of administrative matters.
• Identifying opportunities to improve systems, processes and ways of working.
• Supporting revenue assurance through strong enrolment administration and sound administrative practices.
• Helping our service get the best from the systems and technology they use every day.
• Working collaboratively with our Head Office support team to provide seamless support to drive results across the business.
• Coordinating administration within a large service and support organisation.
• Improving systems, processes and administrative practices.
• Working with business systems and using technology to improve efficiency.
• Welcoming visitors from our community into our centre and providing support where needed.
• Additional operational tasks, such as filing, letter typing, notices, that come up will be part of the role.
• Communicating absences and imputing these to ensure online records are correct.
Key tasks are to ensure:
• Teacher's times sheets and recording of their work activities is accurate, recorded and signed for.
• The children’s enrolment bookings and attendance are accurate, recorded and signed for.
• Enquires are welcomed, responded to, followed up.
• Answering phone calls, replying to emails and providing customer service to our families.
• Record keeping on our administration software package matches the paper documentation.
• Working alongside the Head Office support team to follow up debtors and fees have been paid.
• The operational record keeping is checked, followed up and corrected where needed, and filed.
If this sounds like a role that interests you, we would love to hear from you!
As the first point of contact for families and visitors, you'll play a key role in creating a warm and welcoming experience while supporting the smooth day-to-day operation of the centre.
Working closely with the Centre Manager, you'll manage a variety of administrative responsibilities, including enrolments, parent accounts, bookings, communications, and compliance requirements. This is a varied role where no two days are the same, and from time to time you'll also have opportunities to support our tamariki in the classroom.
This is a role for someone who enjoys solving problems, building strong relationships and making systems and processes work better. You'll bring experience, initiative and a practical approach, helping our service deliver a consistently high standard of administration and parent, whanau and caregiver support.
This is a permanent position working 30 hours per week, Monday to Friday, from 7.00am – 1.30pm.
This role is based in an early childhood learning service in Levin, Manawatu.
Why Us?
At Farmhouse Preschool and Nursery, we're passionate about giving tamariki the very best start in life. Behind every great centre is a strong support team, and our administration role plays an important role in helping our centre to succeed.
You'll join a collaborative organisation that values practical thinking, continuous improvement and strong relationships. You'll have the opportunity to contribute ideas, work alongside experienced colleagues and make a genuine difference to the way our centre is supported. As we provide early learning and care for families, there is plenty of contact and connection with parents, whanau and caregivers, so a confident friendly person who enjoys connecting with people is important.
What we are looking for
• Excellent communication and customer service skills.
• A friendly, approachable, and professional manner.
• Strong organisation skills and attention to detail.
• Experience with administration, accounts, and record management.
• Confidence using Microsoft Word, Excel, Outlook, Discover Management System and Teams.
• The ability to work independently and as part of a large team.
• A genuine passion for supporting tamariki, families, and whanau.
• Enjoy helping others and building positive working relationships.
• Take pride in finding practical solutions and improving the way things are done.
• Are organised, proactive and able to manage completing priorities.
• Enjoy balancing day-to-day operational support with continuous improvement.
What you'll be doing
This is a varied role where no two days are quite the same.
Your work will include:
• Working alongside the Centre Manager across a wide range of administrative matters.
• Identifying opportunities to improve systems, processes and ways of working.
• Supporting revenue assurance through strong enrolment administration and sound administrative practices.
• Helping our service get the best from the systems and technology they use every day.
• Working collaboratively with our Head Office support team to provide seamless support to drive results across the business.
• Coordinating administration within a large service and support organisation.
• Improving systems, processes and administrative practices.
• Working with business systems and using technology to improve efficiency.
• Welcoming visitors from our community into our centre and providing support where needed.
• Additional operational tasks, such as filing, letter typing, notices, that come up will be part of the role.
• Communicating absences and imputing these to ensure online records are correct.
Key tasks are to ensure:
• Teacher's times sheets and recording of their work activities is accurate, recorded and signed for.
• The children’s enrolment bookings and attendance are accurate, recorded and signed for.
• Enquires are welcomed, responded to, followed up.
• Answering phone calls, replying to emails and providing customer service to our families.
• Record keeping on our administration software package matches the paper documentation.
• Working alongside the Head Office support team to follow up debtors and fees have been paid.
• The operational record keeping is checked, followed up and corrected where needed, and filed.
If this sounds like a role that interests you, we would love to hear from you!
