OFFICE ADMINISTRATOR

Queenstown

• Permanent role
• 40 hours per week, with a competitive salary offered
• Paid birthday leave
• Life and critical illness cover
• Great team culture

Founded in 1950, Aquaheat has delivered high-quality building services solutions to commercial, industrial and infrastructure customers specialising in HVAC Mechanical installations throughout New Zealand.

As the largest HVAC Mechanical & Hydraulic company in New Zealand, Aquaheat specialise in the supply, installation, commissioning, and maintenance of HVAC Mechanical services with our clients made up from a broad range of sectors including public health and government departments, education facilities, as well as many of New Zealand's leading blue-chip corporations, large commercial organisations, and pharmaceutical manufacturing facilities.

This role is responsible to provide an effective and efficient administration service to ensure all functions are completed in an accurate, timely and efficient manner

Reporting to the Regional Manager responsibilities for this role include:

• Processing weekly timesheets
• Assist Project Managers with setup of projects, Budgets, Ordering, Payment Claims, Variations, Subcontractor Agreements
• Reconciling Subcontractor Payment Claims and Payment Certificates
• Co-ordination and data entry of all Subcontractor orders, claims and payments
• Assist Managers with Project financial reporting and monthly Forecast Cost to Complete
• Ensure company procedures are being maintained.

To be successful a candidate will require the following qualifications and experience:

• Proficient in MS suite of products (Microsoft Word, Excel, Power Point and Publisher)
• Pronto software knowledge is an advantage
• Handling and processing of subcontractor claims, retentions and reconciliation
• Timesheet processing
• Contracting/ customer invoicing
• Strong administration and data entry experience
• 3 to 5 years' experience in an administration role for a contracts/ trade services operation

Ideally, you will have broad Administration experience with the ability to prioritise and manage your work activities. We are looking for someone who has a genuine belief in providing excellent customer service, is highly motivated with a "can do" attitude.

Aquaheat is part of the Horizon Energy Group takes pride in its commitment to the health and safety of all its stakeholders. It has well-developed processes and procedures in the principal areas of safety leadership, risk management and worker participation.

To support this, you will have excellent communication and problem-solving skills, sound industry and product knowledge, be safety focused at all times, possess a high degree of initiative, able to think clearly under pressure and most of all be a team player.

Applicants must be legally entitled to work in New Zealand.

Our workplaces are drug and alcohol free - all successful applicants will be required to undertake a pre-employment medical.

Applications close on Friday 07 June, or sooner if the right applicants are found.

To apply for this job go to: https://horizonenergy.recruitmenthub.co.nz/Vacancies & enter ref code: 6594926.