Finance & Office Administrator

About Us Higgs Building Co is a future-focused residential building company based in Cambridge. We build high-performance homes across the Waikato, including architectural builds, renovations, and energy-efficient homes using Structural Insulated Panels (SIPs). Alongside Higgs, we also run Ebode Homes, delivering architecturally designed, high-performance homes through a streamlined, design-led approach. We believe our success comes from having a great team — people who care about doing things properly, staying organised, and supporting each other. We’re now looking for a Finance & Office Administrator to help keep our finance and office systems running smoothly.

About the Role This is a hands-on role where you’ll take ownership of our finance and office administration, supporting the wider team with accurate, well-organised systems. You’ll work closely with the Director and our Operations & Systems Lead, making sure our numbers, systems and admin are accurate, organised and up to date.

The role focuses on core finance administration — including accounts processing, reconciliations and reporting — with responsibility for office management and support for project administration alongside the Operations & Systems Lead. You’ll primarily support Higgs Building Co and Ebode Homes, with one day per week providing administration and accounting support to Tawa Architecture, who share our office space.

What You’ll Be Doing

Finance & Accounts

• Day-to-day bookkeeping using Xero
• Processing accounts payable and receivable
• Bank and credit card reconciliations
• Payroll, PAYE and GST preparation
• Tracking cashflow and outstanding invoices
• Preparing financial reports and summaries, including tracking actual spend against approved budgets.

Project & Operational Support

• Entering supplier invoices and cost data into project systems (e.g. Rave Build)
• Raising purchase orders and supporting cost tracking
• Maintaining pricing and supplier information

Office & Admin Support

• Keeping office systems, filing and records organised
• Ordering office supplies and supporting day-to-day admin
• End-to-end fleet administration, including purchasing, registrations, WOFs and servicing.
• Liaising with suppliers, subcontractors and external accountants

About You

• Have strong experience with Xero and a solid background in bookkeeping and finance administration
• Are comfortable working autonomously, managing your own workload and priorities without needing tasks to be delegated
• Take initiative and can see what needs to be done
• Have experience using Rave Build or similar construction or project-based systems (training will be provided if required)
• Have experience in construction or a similar trade or services-based environment (beneficial, but not essential)
• Are highly organised, reliable and detail-oriented
• Communicate clearly and enjoy supporting a team
• Are practical, calm and solutions-focused, even when things are busy
• Are motivated and thrive in a growing business environment where there’s opportunity to improve systems and grow with the role

What We Offer

• Your birthday paid off
• Supportive Crew. You’ll be part of a team that works hard but also knows how to have a good time. Think team BBQs, golf days, bowling nights, and Friday drinks.
• Work/Life Balance. We get that life isn’t just about work. We’re flexible and supportive of your commitments outside the job.
• Smarter Building. We’re passionate about building smarter, warmer, healthier homes. In this role, you’ll support the systems and processes that help make that happen every day.

Ready to Apply? If this sounds like you, we’d love to hear from you. Apply with your CV and a cover letter. Tell us a bit about yourself and why this role interests you.