Personal / Executive Assistant to Doctor

Personal / Executive Assistant to Doctor

Location: Parnell Road, Parnell, Auckland Employment Type: Contractor Hours: 10:00am – 3:00pm or 4:00pm 4 or 5 days per week (approximately 20–30 hours per week)

⸻

About the Role

We are seeking a highly organised, proactive, and self-motivated Personal / Executive Assistant to support a busy doctor who leads a well-established medical clinic and IV lounge.

This is a varied and rewarding role that combines executive support with clinic coordination. It will suit someone who is professional, adaptable, and confident managing multiple priorities in a fast-paced clinical environment.

⸻

Key Responsibilities

Executive & Personal Support

• Manage the doctor’s daily schedule and time management to support smooth clinic operations
• Anticipate needs and provide proactive support throughout the day

Administrative & Communications

• Respond to emails, messages, and enquiries professionally and efficiently
• Manage social media accounts and communications with patients and professional partners

Clinic Operations & Client Experience

• Conduct stocktakes of medical and IV infusion supplies
• Welcome patients and clients into consultation rooms with warmth and professionalism
• Support meetings by welcoming business partners and offering refreshments
• Answer phone calls and manage enquiries with discretion and care

General Clinic Support

• Assist with day-to-day tasks to ensure the clinic and IV lounge operate seamlessly
• Support with practical tasks such as purchasing lunch or coffee, or preparing lunch for the doctor as required

⸻

About You

You will be someone who:

• Works confidently and independently, using initiative and good judgement
• Has strong organisational and time-management skills
• Communicates clearly, professionally, and with empathy
• Maintains a high standard of presentation and professionalism
• Thrives in a busy, dynamic environment

⸻

Why Join Us

• Be part of a respected and growing medical practice focused on excellence in patient care
• Work in a supportive, collaborative, and professional environment
• Gain valuable experience in an executive-level support role within the health and wellness sector

⸻

How to Apply

If this role aligns with your skills and experience, we would love to hear from you. Please submit your CV and cover letter to:

📧 aquaviva.ivlounge@gmail.com