Administrative & Operational Clinical Coordinator

We are seeking an experienced Receptionist / Administrator with clinical co-ordinational experience to join our Occupational Health Services team on a full-time basis. Monday to Friday. What You’ll Be Doing

• Managing day to day administrative/clinical operations to allow seamless operations of our team
• Scheduling appointments and coordinating with other providers and 3rd party clients.
• Track administrative tasks and ensure timely follow-up on referrals, appointments and reminders.
• Liaise professionally providing an exceptional level of service to clients, referrers, and external agencies
• Preparing and typing clinical documents
• Create and maintain accurate client records using Predict Occupational Health Service management software together with Microsoft suite.
• Supporting the GM and Nursing team with clinical administration
• General office duties/invoicing/ordering What You’ll Bring
• Strong organisational skills and the ability to manage multiple tasks
• Previous experience in administration, medical administration, or healthcare coordination is preferable.
• Professional communication, interpersonal and interpretation skills
• High level of confidentiality and discretion
• Very high attention to detail and professional presentation
• Your ability to build rapport with a confident calm approach to all our clients
• Proficiency with Microsoft Office/Excel/Adobe and the ability to learn new systems
• Accurate typing skills
• Ability to work under pressure, both independently and as part of a team
• Flexibility with hours (occasional 7am starts or 6pm finishes for cover of leave)
• A positive, can-do attitude that aligns to best support our Nursing team, culture and values.
• Current Comprehensive First Aid Certificate would be desirable Why You’ll Love This Role
• Supportive, small professional team environment
• Mix of collaborative and autonomous hands-on work
• Flexibility working in and alongside our team
• Permanent hours, fulltime
• Meaningful work that is supporting our clients to care for their team’s health and wellbeing.
• Be rewarded with Wellness & relaxation perks. This position is ideal for someone who enjoys variety, thrives in a busy small environment, and values and is happy with flexibility. You’ll be the first point of contact for clients while also assisting the smooth running of our team through bookings and all administrative tasks. About you: We are looking for our new team member to start soon, so please only apply if you are already entitled to work in New Zealand and are based here.