Accounts Administrator / Bookkeeper

Please Quote Reference Number 17439

• Are you organised, reliable and great with detail?
• Small fun team in Albany-based office
• Varied accounts administration and bookkeeping support role

Auto Super Shoppes is New Zealand's leading automotive workshop network, supporting over 120 independently owned workshops throughout the country. Our Support Office provides a wide range of services to help our members succeed, and through Back Office Super Shoppes, we also provide professional bookkeeping and accounting support services to selected members of our network.

We're looking for an accurate, reliable and positive person to join our Administration / Back Office Super Shoppes team.

This is a focused accounts administration and bookkeeping role where process, productivity and accuracy are critical. You'll be an important part of our Support Office team, helping with day-to-day accounts administration, billing, bookkeeping and financial support that helps our members run their businesses effectively.

About the role

As an Accounts Administrator / Bookkeeper, you'll provide practical support to the Administration and Back Office Super Shoppes teams, helping ensure our billing, accounts and bookkeeping processes run consistently and smoothly.

Accuracy, reliability and the ability to reconcile accounts, resolve queries and identify discrepancies are a must. A can-do attitude will be key, as your work will help support the wider Auto Super Shoppes network and protect the professional reputation of our Support Office.

Your responsibilities may include:

• Reviewing and reconciling GST returns
• Preparing monthly profit and loss reports, including commentary on key observations
• Preparing end-of-year records and accounts for review by external accountants
• Helping with administration housekeeping and office supplies management
• Processing Fleetwork documents and transactions
• Proactively managing queries and resolving billing issues
• Interacting with members, workshop administrators, managers and business partners
• Processing creditor and debtor documents and transactions
• Maintaining creditor, supplier and customer records
• Reconciling bank transactions and day-to-day bank feeds
• Checking daily takings reconciliations and following up any discrepancies
• Managing accounts receivable, including customer payments, statements and outstanding balances
• Managing accounts payable, including supplier bills, supplier records and statement reconciliations
• Processing supplier bills through Hubdoc and Xero, including accurate coding
• Supporting the wider team with general administration tasks
• Assisting with other support tasks as reasonably required

About you

You'll be someone who enjoys being organised, takes pride in accurate work and is happy to support the team wherever needed. You'll understand that reliable financial information matters, and you'll be comfortable working through transactions, reconciliations and queries until everything balances.

You'll have a positive attitude, a reliable approach and the ability to manage a variety of tasks throughout the day.

As a suitable applicant you will have:

• Previous accounts administration, bookkeeping or finance support experience
• Strong attention to detail and a high level of accuracy
• Strong understanding of account coding and accurate reconciliation
• Good knowledge of accounts payable, accounts receivable and bank reconciliations
• Confidence using a range of accounting systems
• Payroll processing experience, or the ability to follow established payroll processes
• Excellent communication skills and a helpful manner
• Good organisational and time management skills
• Confidence using Microsoft Office and learning new systems
• A practical, reliable and proactive approach to managing outcomes
• The ability to identify discrepancies and either resolve or escalate them appropriately
• The ability to work well as part of a small team
• Experience with MYOB Advanced/Acumatica is an advantage
• Experience in the automotive industry would be helpful, but is not essential

Why join us?

We're a close-knit team that genuinely enjoys working together. We offer a supportive environment, varied work, opportunities to learn, and the chance to contribute to a successful national organisation supporting automotive workshops throughout New Zealand.

This is a full-time role based at our Albany Support Office, working Monday to Friday.

If you're looking for a role where you can use your accounts and bookkeeping skills, be part of a friendly team and make a real contribution behind the scenes, we'd love to hear from you.

Please Quote Reference Number 17439