Administrator - Contracts

Generous remuneration and company wellness package

Please Quote Reference Number 16736

• Monday to Friday role
• Modern Avondale offices | NZ-owned family business
• Fast-paced role with variety, responsibility, & client interaction

At Hardware Direct, we're proud to be a leading New Zealand-owned Architectural Hardware business servicing the Auckland, Waikato, and Bay of Plenty regions. With specialist divisions across commercial hardware, locksmithing, auto doors, and doors, we're a long-established business continuing to grow into the future.

We're currently looking for a confident, organised, and technically minded Administrator - Contracts to join our Commercial Projects team based in Avondale.

This is not your typical administration role. You'll play a key part in coordinating commercial projects from start to finish - working closely with contractors, installers, suppliers, warehouse staff, and clients to ensure projects run smoothly, deadlines are met, and communication stays proactive and professional throughout.

You'll be supported by established systems, proven processes, and an experienced administration team.

Key Responsibilities:

• Coordinate commercial projects from order through to completion
• Liaise with contractors, installers, suppliers, clients, and internal teams
• Review project documentation, drawings, and schedules
• Process orders, variations, claims, and project documentation
• Schedule installers and coordinate product dispatches
• Monitor project progress and maintain clear communication throughout
• Ensure projects are delivered efficiently and in line with contractual requirements

About You:

• Exceptionally organised with strong attention to detail and the ability to manage multiple moving parts
• A proactive problem solver who takes ownership and follows tasks through to completion
• Professional and confident communicating with clients, contractors, and internal teams
• Calm under pressure and capable of managing deadlines and end-of-project demands positively
• Comfortable using systems and software, with the ability to quickly learn new tools
• Experienced in project coordination, contracts, or complex administration
• Motivated by delivering well-run projects where stakeholders feel informed, supported, and confident throughout the process

Experience in Architectural hardware, Commercial construction projects, Promaster software, Door hardware or scheduling would be advantageous, but is not essential - full industry specific training will be provided.

What We Offer

We value our people and offer a supportive, family-oriented environment along with an excellent wellness package, including:

• 6 additional wellness leave days per year
• Modern West Auckland offices
• Stable, long-established NZ-owned business
• Supportive team culture
• Ongoing training and development
• Competitive remuneration based on experience and skill level

If you're looking for a varied and rewarding role where you can take ownership, build strong working relationships, and be part of a growing business with a great culture, apply now with your CV and cover letter.

Please Quote Reference Number 16736