Office Support/Scheduling Coordinator

WE’RE HIRING – OFFICE SUPPORT/SCHEDULING COORDINATOR Start Date: 22nd January Work Hours: 8am – 4.30pm on Monday and Thursday. 8am – 4pm Tuesday, Wednesday, and Friday Location: Pukekohe

Looking for an organized and reliable Office Support / Scheduling Coordinator to join our team. This role supports day-to-day office operations, stock management, and fleet maintenance, schedule update - weekly. You’ll work closely with multiple internal teams and play a key part in ensuring jobs run smoothly each week.

Key Responsibilities: Accounts Payables: price checking, coding and entering invoices into Xero Accounts Receivable support: sending job completion details for invoicing Customer follow-ups and updating customers on the upcoming week’s schedule Assist with phone enquiries and general administrative support Enter respout leads into ServiceM8 and coordinate site visits as required Manage Supply Only price lists and send customer updates as required Downpipe stock management, ordering and supplier follow-ups regularly for all upcoming jobs Assist with scaffold arrangements and weekly scheduling tasks Check and report timesheets for authorization to the GM before Thursday every week. Maintain fleet records, servicing schedules, RUCs, WOFs and repairs Keep the yard and stores clean, organized and documented - as required

What We’re Looking For: Strong organizational and communication skills Confident with admin tasks and systems (Xero experience is a bonus) Able to manage multiple tasks and coordinate between teams Someone proactive, reliable, and detail-focused A team player who can support scheduling and customer updates confidently

What We Provide: Support from the Accounts Administrator & Purchasing/Logistics team Training and procedural support A friendly and supportive work environment Stable hours and long-term role security

If you're keen to join a busy, growing company and enjoy a mix of admin, scheduling, customer support and stock coordination, we want to hear from you.

Apply now.