Operations Administrator

Operations Administrator – Hastings Join a team where your admin superpowers actually make an impact! Are you the kind of person who loves making things run smoothly, thrives on variety, and takes pride in being the go-to support that keeps a whole team moving? If you’re an Administration Superstar with sharp attention to detail and great communication skills, this could be the perfect opportunity for you.

Why you’ll love working with us

• Competitive salary
• Company phone – with full personal use
• Medical insurance after 12 months
• Real career growth – tell us where you want to be in 5 years, and we’ll help you get there
• A supportive team that values your ideas, your initiative, and your enthusiasm

What the role looks like

We’re looking for a proactive and positive Operations Administrator to join our busy Hastings team. This full-time role is at the heart of our operations—your work will directly support our people, our customers, and the smooth running of each day.

You’ll be trusted with a wide variety of tasks, and no two days will look quite the same. If you enjoy being the person who keeps everything on track, this is your chance to shine.

What you’ll be doing day-to-day

• Coordinating inductions and ensuring training documentation is up to date
• Completing compliance paperwork accurately and efficiently
• Supporting data entry for jobs and checking documentation for accuracy
• Helping keep our internal systems running at their best
• Building great relationships through clear, friendly communication
• Championing Health & Safety and role-modelling safe practices
• Supporting the Operations Manager and Supervisor with various tasks
• And most importantly… having fun and contributing positively to our team culture!

What you’ll bring

• 2+ years’ experience in administration, accounts, or supply chain systems
• Confidence with software and the ability to learn quickly
• A proactive, self-motivated mindset and the ability to handle high-volume workloads
• A willingness to pitch in and “roll up your sleeves” when needed
• A track record of going above and beyond for customers
• Experience working collaboratively in a team — tell us about your favourite one!

Who we are

From our beginnings in the 1960s through to today, Hilton Haulage has grown into a nationwide operation with more than 500 team members delivering transport solutions from Invercargill to Auckland. We’re proud of our history, our people, and our commitment to exceeding customer expectations.

Our culture

We’re all about integrity, hard work, respect, and safety. Our values guide everything we do, and we’re looking for people who share them.

If you care about doing a great job, keeping people safe, working as part of a supportive team, and delivering excellent service, you’ll fit right in here.

Ready to make a real impact?

If this sounds like the challenge you’ve been waiting for, click Apply Now — we’d love to hear from you!