Office Administrator / Accounts Coordinator

Office Administrator / Accounts Coordinator Part-time - 25–35 hours per week (this could increase) | Waikato Frame and Truss Ltd Are you an experienced, organised, and proactive administrator looking for a role where you can truly make an impact? Waikato Frame and Truss Ltd is seeking a capable and motivated Office Administrator / Accounts Coordinator to take ownership of our administrative, accounting, payroll, and HR functions — and help lead us into our next phase of digital transformation. This is a part-time position with 25–35 hours per week, depending on workload and the successful applicant’s capability. About the Role This is a key position in our business, responsible for ensuring our office runs smoothly while supporting our team, customers, and suppliers. You’ll be the first point of contact for administrative needs and will take charge of several core business functions.

1. Accounts & Financial Administration (Top Priority)

• Accounts payable and receivable
• Bank reconciliations
• Invoicing and credit control
• Month-end support and reporting

1. Payroll & HR Administration (Top Priority)

• Processing weekly wages
• Maintaining employee records
• Supporting recruitment, onboarding, and staff documentation
• Ensuring compliance with employment legislation

1. Inventory & Order Administration

• Managing supplier orders and delivery documentation
• Assisting with stock control and materials coordination
• Supporting production scheduling where needed

1. General Office Management

• Managing the front office and assisting staff as required
• Maintaining filing systems and company records
• Overseeing day-to-day office operations Systems & Technical Skills We are looking for someone confident with business systems and keen to support our upcoming software improvements. Essential experience:
• Xero
• MYOB or similar payroll system Ideal (but not essential — training available):
• Cin7 or Unleashed inventory systems
• Timecloud or similar time and attendance platforms A major part of this role will involve helping us implement and set up these new systems, so confidence with technology and a willingness to learn is critical. About You You will thrive in this role if you:
• Have strong experience in accounts and payroll
• Possess excellent organisational skills and attention to detail
• Are proactive, reliable, and able to work independently
• Communicate confidently with staff, suppliers, and customers
• Enjoy improving systems and processes
• Want to be part of a supportive, hardworking team Why Join Us?
• A stable, growing business in the construction manufacturing sector
• Opportunity to shape and improve our internal systems
• Supportive leadership and a positive team environment
• Competitive remuneration based on experience How to Apply If you’re ready to bring your skills and experience to our team — and take on a role with real ownership and variety — we’d love to hear from you. Please send your CV and cover letter to doug@framesandtrusses.co.nz