Part Time Administration Opportunity x2

• Work/life balance, flexible start and finsih times
• Do you thrive in a fast paced environment?
• Highly varied and autonomous role

Operations Administrator Role:

We're looking for a motivated, detail-focused Operations Administrator for a 6‑month parental leave cover starting early April. This part‑time role (20-25 hours, 3-4 mornings per week) is ideal for someone who enjoys variety and keeping the business running smoothly.

Key Responsibilities

• Payroll using Smartly, HR admin, onboarding/offboarding, training, and PPE/health requirements
• Reconcile temp labour hours and maintain accurate employee records
• Manage tender inbox, client applications, credit checks, and supplier invoice allocation
• Support project documentation (contracts, PS3s, warranties) and general admin
• Process supplier applications and audit invoices
• Manage consumables, materials, and leftover stock
• Create social media content and update the website
• Oversee vehicle compliance, servicing, insurance, and Navman updates
• Coordinate repairs, insurance claims, and asset/tool/PPE registers
• Support H&S systems, incidents, investigations, and pre-quals
• General office admin, enquiries, travel, events, and basic IT support

About You

• 2-5 years administration experience, ideally in trades or construction
• Payroll or accounting support experience is a bonus
• Highly organised, adaptable, and proactive
• Confident with Microsoft 365
• Works well independently and in a small team

What's on Offer

• Competitive pay: $35 per hour
• Flexible morning-based part‑time hours
• Supportive, collaborative team
• 6‑month contract with potential to extend

General Administrator Role:

We are seeking a motivated and detail-oriented administrator to join the team this role is approx. 20 hours per week but does require the occasional flexibility. This is a varied role suited to someone who enjoys working across multiple parts of the business and keeping things running smoothly.

Key Responsibilities:

• Answering phones, data entry, sales invoicing
• Ordering office supplies, stationery, and kitset supplies
• Sales reporting
• Checking invoices match quotes
• Liaising with clients and sub-contractors

About You:

• Experienced administration experience of at least 5 years, within a trades or building environment is preferred
• Adaptability and initiative are essential
• Excellent time management and organizational skills
• Proficiency in Microsoft 365 and office systems
• Ability to work independently and collaboratively

What's on offer:

• Flexibility for start and finish times
• 20 hours per week, work life balance
• Supportive and collaborative team environment
• Pay rate of $30 p/h
• Off-street parking with near-city location

What you need to do now

Apply now or contact Karen McNeilly at 03 669 5518 or karen.mcneilly@hays.net.nz for a confidential discussion.