Administrator / Executive Support

Please Quote Reference Number 16140

• Opportunity to develop skills and gain organisational insight
• Provide admin & executive support to Board and COO
• Healthcare or primary care experience (advantageous)

About Us

Silverdale Medical is a large, well-established general practice and urgent care provider supporting over 20,000 patients on the Hibiscus Coast. Open 7 days a week, we play a vital role in ensuring our community has timely access to quality healthcare. As our services and population continue to grow, we are strengthening our systems, workforce, and leadership support to meet evolving healthcare needs.

About the Role

We are seeking a highly organised and professional Administrator / Executive Support team member to assist the Board and Chief Operating Officer (COO) while contributing to the smooth functioning of the organisation. This is a senior administrative role that goes beyond basic administration. You will coordinate governance processes, support executive leadership, assist with HR administration, and ensure operational functions run efficiently.

Key Responsibilities:

• Governance & Board Support
• Coordinate Board and committee schedules and annual cycles
• Prepare, format, and distribute Board papers
• Attend meetings (as required) and produce accurate minutes
• Maintain action registers and track follow-ups
• Ensure governance documentation is organised and up to date
• Support continuous improvement of governance processes
• HR Coordination
• Coordinate recruitment processes (advertising, interviews, onboarding)
• Prepare employment agreements and documentation
• Maintain employee records and ensure compliance
• Support staff induction processes
• Provide general HR administrative support
• Executive Support
• Manage COO diary, meetings, and priorities
• Prepare correspondence, reports, and presentations
• Assist with tracking organisational initiatives
• Support coordination across leadership and operational teams

About You

Skills & Experience:

• Proven experience in administration, coordination or executive support
• Exceptional organisational and time management skills
• Strong attention to detail and accuracy
• Excellent written communication, including minute-taking
• Ability to manage competing priorities and deadlines
• Healthcare or primary care experience (advantageous)

Personal Attributes:

• Professional, discreet, and trustworthy
• Highly organised with a structured approach
• Proactive and able to work independently
• Confident working with senior stakeholders
• Calm and reliable in a fast-paced environment
• Committed to equity and the principles of Te Tiriti o Waitangi

This role requires strict confidentiality regarding patient, staff, governance, and executive information at all times.

This position description may evolve over time. Flexibility may be required to meet organisational needs.

Why Join Us?:

• Be part of a respected, community-focused healthcare provider
• Work closely with senior leadership and governance
• Make a meaningful impact on healthcare delivery in your community
• Supportive and collaborative team environment

Apply now to join Silverdale Medical and play a key role in supporting quality healthcare on the Hibiscus Coast. Please Quote Reference Number 16140