Administration Coordinator

We are looking for an experienced and dependable Administration Coordinator to become a valued part of our close-knit electrical and heat pump team. This is a varied, hands-on role where your administration expertise will help keep our office running smoothly, support our technicians in the field, and ensure our customers receive friendly and efficient service. If you enjoy working in a busy environment where your contribution is genuinely appreciated, this could be the opportunity for you.

Key Responsibilities

• Manage phone and email enquiries with professionalism and warmth
• Coordinate job bookings, schedules, and day-to-day support for technicians
• Assist management to prepare quotes, invoices, and customer documentation accurately and efficiently
• Maintain organised job records, office systems, and general administration processes

Skills and Experience

• Proven administration or office support experience in a busy environment
• Strong communication skills and confidence dealing with customers, suppliers, and staff
• Excellent organisation, time management, and high attention to detail and accuracy
• Good Microsoft Office skills, particularly Word and Excel and experience using Xero
• A friendly, reliable, and proactive approach to your work
• Experience in the trades, electrical, or HVAC industry would be an advantage

What We Offer

• A supportive, friendly, and down-to-earth team environment
• The opportunity to join a family business where your contribution is valued
• A varied role with genuine day-to-day responsibility
• Competitive remuneration based on experience
• Health insurance
• Hours of work are Monday to Friday, 8:00 am to 5:00 pm

If you are an experienced administrator looking for a role in a supportive, family-oriented business, we would love to hear from you. Please apply with your CV and a brief cover letter outlining your experience and suitability for the role to lianne@levinheatpumps.co.nz