Project Assistant (Civil)

Project Coordination & Admin | Work Across Field + Office

About Us:

Waipa Civil are proven industry leaders in the civil construction sector. We pride ourselves on a strong company culture where teamwork, safety, and quality are our core values. Based in the Waikato, our crews deliver a wide range of civil infrastructure projects throughout the region.

Position Overview:

We’re currently looking for a reliable, organised Project Assistant to join our team. This is a hands-on role at the heart of our project teams. The Project Assistant is responsible for coordinating day-to-day activities, submitting plans and permits, conducting on-site inspections, and ensuring accurate documentation is maintained at every stage. This is a full-time role supporting the delivery of civil projects by working closely with engineers, project managers and foremen to keep things running smoothly — across both the field and office.

Key Responsibilities:

• Assist in coordinating project activities
• Work with engineers, project managers and site teams to ensure timely task completion
• Maintain project documentation, including drawings, permits, and reports
• Submit traffic management plans, service plans, and water shutdown applications
• Schedule third-party service mark outs for sites
• Notify the public of water shutdowns via letter drops, calls, and site visits
• Conduct onsite meter inspections and maintain accurate records
• Schedule and perform audits for traffic management, health and safety, and meter inspections
• Maintain contract health and safety reports and vehicle pre-starts
• Schedule vehicles for servicing and ensure small plant is within calibration
• Provide general administrative support

Requirements:

• Strong coordination and communication skills
• Detail-oriented with confidence managing project systems and documentation
• Comfortable working alongside project engineers and site teams
• Competent using Microsoft Office and digital systems
• Physically capable of performing site visits and inspections
• Full NZ Driver’s License
• Previous experience in construction or civil infrastructure would be an advantage

What We Offer:

• Competitive salary within a respected local Company
• A supportive team culture and hands-on project environment
• Exposure to a wide range of civil infrastructure projects

We’re looking for someone reliable, practical, and motivated to contribute to real project outcomes.

How to Apply

If you’re keen, send your CV and a short cover letter to Careers at careers@waipacivil.co.nz with the subject “Project Assistant”.

Note: Only shortlisted candidates will be contacted for interviews. We thank all applicants for their interest in joining our team.

Applicants for this position should have NZ residency or a valid NZ work visa.