Outsourcing Administrator

• Waikato Hospital
• Fixed Term position 12 months
• 48 hours per fortnight / 0.6 FTE

Join a tight-knit team of administrators within the Planned Care division to support outsourcing.

Enjoy some flexibility with hours worked, including the ability to work from home (by agreement).

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

We are looking for a capable and organised administrator to provide support for our Planned Care and Outsourcing team.

About the Role

This role plays a key part to ensuring the smooth administration of outsourced patient care.

Key responsibilities

• Reconciliation of patient information
• Maintaining accurate data records including admitting and discharging patients
• Coordinating with booking clerks and nurses
• Tracking, filing, and processing invoices for various providers including outsourced medical services .
• Organising and maintaining patient notes for outsourced providers
• Providing backup support to the whole outsourcing team as required

Click here to view the position description.

About the Team/Service

You will be joining a team of Outsourcing administrators who work closely with clinical services, booking teams, external providers, and the Regional Planned Care Team. The team works collaboratively to deliver outsourced patient care in line with regional priorities, with a strong focus on teamwork, accurate administration, and timely patient outcomes.

About you

To be successful in this role, you will bring:

• Knowledge and understanding of Te Tiriti o Waitangi
• Excellent communication skills, both written and verbal
• Strong time management skills and the ability to effectively multi-task
• Experience with invoicing and accounts payable
• Proven experience in an administration role within the hospital or health environment
• A positive team player with a can-do attitude

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Maori, Pacific, disabled, and rainbow communities.

How to Apply

To apply please click Apply online or apply via our Waikato Careers website by clicking here.

All applications must be submitted through our online careers portal before 11:59 pm on 4 May 2026. If you have any questions about the role, please contact Kaitlin Basson at Kaitlin.Basson@TeWhatuOra.govt.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.